About Vendor Access
RDS Vendor Access
Regional
Data Services Vendor Access Software provides vendors access to their information
online. Reduce calls to your finance department by providing 24-hour web access
for vendors to view the status of their own purchase orders and payments.
Vendors will be able to search by invoice #s and other filtering options, and
will be able to maintain their W9 information, View/Print 1099’s and more.
Creates PDF documents for a single purchase order or claim. Messages can be
displayed for all vendors or for one vendor. Save money by eliminating printing
and mailing of direct deposit payments.
Features
- Reduces phone calls to financial department
- If a vendor forgets their password, a temporary
password is emailed after they correctly answer their security question
- Specify cutoff dates for displaying financial
information
- Administrators can specify a custom logo to display
- View usage by unique users by date
- User logins are created from a randomly generated
activation code that is passed to the vendor then the vendor creates their
own login
- User logins are created from a randomly generated
activation code that is passed to the vendor then the vendor creates their
own login
- Vendors have the ability to
change their own password, security question and email address in account
settings
- Customized messages can be defined by date range to
send to vendors
- The Useful Links Page provides administrators with the
ability to specify links to external documents or web sites
- Automatic email notification of new direct deposit
information can be globally enabled or disabled
Finance Dept Advantages
- Reduces or eliminates the costs of printing and postage
for direct deposits
- Eliminates the need to look up and print the status of
invoices
- Reads data directly from existing iSeries financial
system eliminating any data exporting
- All data is stored securely on the customer's existing
iSeries
- A simple method is provided to create login access to
vendors
- Vendors create and maintain their own login account
- No changes to the current financial process are needed
- Includes many customization options
- Includes a messaging feature, which displays messages
to all vendors or to one vendor
- Vendors can view and update financial information such
as their W9 form
- Intuitive interface requires little or no training for
vendors
Vendor Advantages
- 24-hour access to financial information
- View historical financial information
- Vendors can automatically receive email notification of
new direct deposits sent to the email address of their choice
- PDF versions of all reports which can be printed,
saved, or emailed
- PDF version of 1099’s can be printed at anytime after they are run
For questions about this product,
contact:
Jenna Vasaitis
Regional Data Services, Inc
219-661-3200
jenna@regionaldata.com